CLUB CONSTITUTION

 WAREHAM RANGERS YOUTH FOOTBALL CLUB CONSTITUTION AND RULES

          1        The club shall be called Wareham Rangers Youth Football Club (the “Club”). 


           2        Objects

 

2.1     The objects of the club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities for its members and community participation in the same.

 

2.2     The club will work closely with and will set up a Memorandum of Agreement with Wareham Rangers Football Club. This may include setting up a sub-committee of the two clubs to discuss shared opportunities that may arise from time to time.


           3                 Status of Rules

 

3.1     These rules (the “Club Rules”) form a binding agreement between each member of the club. 


          4        Rules and Regulations

 

4.1     The members of the club shall so exercise their rights, powers and duties and shall, where appropriate, use their best endeavours to ensure that others conduct themselves so that the business and affairs of the club are carried out in accordance with the Rules and Regulations of The Football Association Limited (“The FA”), Dorset Youth Football League (DYFL) (Mini and Youth), Dorset County Football Association (“DCFA”) and Competitions in which the Club participates, for the time being in force.

 

4.2           No alteration to the Club Rules shall be effective without prior written approval by DYFL and DCFA. The FA , DYFL and DCFA reserve the right to approve any proposed changes to the Club Rules.

 

4.3           The Club will also abide by The FA’s Child Protection Policies, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.

 

           5        Club Membership

 

5.1     The members of the Club from time to time shall be those persons listed in the register of members (“the Membership Register”) which shall be maintained by the Club Secretary following completion of the Club Registration Forms.

 

5.2     All players signing a league registration form will automatically become a member for the current season, which will end on the 31 May each year, unless transferred to another club or the registration is cancelled during the season.

 

5.3           In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

 

5.4           The FA, DYFL and DCFA shall be given access to the Membership Register on demand.

 

          6                Annual Membership Fee

 

6.1     All members shall pay a registration fee, training and match fees (when they play in a game), at a level as determined by the Club Committee from time to time and approved at an Annual General Meeting (“AGM”).

 

6.2     The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the club.


 

 

     7            Resignation and Expulsion

 

7.1     The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the Club for them to remain a member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.

 

7.2           A member who resigns or is expelled shall not be entitled to claim any, or share of any, of the income and assets of the Club (“the Club property”). 



8            Club Committee

 

8.1     The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson/s, Treasurer, Secretary, (Vice Secretary if available),  Minutes Secretary, Welfare Officer (and Assistant Welfare Office if available) and any other members, elected at an AGM.  All Managers are automatically elected to the Committee at an AGM

 

8.2           Each Club Officer and Club Committee Member shall hold office from the date of the appointment until the next AGM unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two positions of Club Officer at any time unless agreed at an EGM. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. The meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Vice Chairperson. The quorum for the transaction of the business of the Club Committee shall be three.

 

8.3           Decisions of the Club Committee of meetings shall be entered in the Minute Book of the Club to be maintained by the Minute Secretary, who will hold the minutes.

 

8.4           Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.

 

8.5           An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

 

8.6     Save as provided for in the Rules and Regulations of the FA, the DYFL and the DCFA and the applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

8.7           The position of a Club Officer shall be vacated if such person is subject to a decision of the FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of the football club.

 

          9            Annual and Extraordinary General Meetings

 

          9.1     An AGM shall be held in each year to:

·       receive a report of the activities of the Club over the previous year;

·       receive a report of the Club’s finances over the previous year;

·       elect the members of the Club Committee; and

·       consider any other business.

 

9.2           Nominations for election of members as Club Officers or as members of the Club Committee shall be made in person by the proposer and seconder, both of whom must be existing members of the club. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 14 days before a meeting.

 

9.3           An EGM may be called at any time by the Club Committee and shall be called within 14 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.

 

9.4           The Club Secretary shall give notice to each member of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting, in whatever format and by whatever means deemed appropriate by the Club Committee.

 

9.5           The quorum for a General Meeting shall be five.

 

9.6           The Chairperson, the Vice Chairperson or in their absences a member selected by the Club Committee shall take the chair. Each member present will have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the chairperson of the meeting shall have a casting vote.

 

9.7     The Minute Secretary, or in their absence the Club Secretary, shall enter minutes of the General Meeting into the Minute Book of the Club.

 

10             Club Teams

 

10.1   At its first meeting following each AGM, the Club Committee shall appoint a Manager to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report of the activities of the team.

 

11             Club Finances

 

11.1       A bank account shall be opened and maintained in the name of the club (the “Club Account”). There must be at least four designated account signatories, of which one must be the Treasurer. No sum shall be drawn from the Club Account, unless approved by two of the four designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

 

11.2       The Club property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceeds arising from the sale of the Club Property to members is prohibited.

 

11.3       The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although the Club shall not remunerate a member for playing) and to any other person for services rendered to the Club.

 

11.4       The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

 

   11.5       The Club may also in connection with the sports purposes of the Club:

·       sell and Supply food, drink and related sports clothing and equipment:

·       employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present;

·       pay for reasonable hospitality for visiting teams and guests;

·       indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

 

11.6       The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six years.

 

11.7       The Club shall prepare an annual “Financial Statement”, in such format as shall be available from The FA from time to time. The Financial Statement shall be verified by an independent, appropriately qualified accountant and shall be approved by members at general meeting. A copy of any Financial Statement shall, on demand, be forwarded to The FA.

 

11.8       The Club property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (“the Custodians”), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

 

11.9       The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

 

11.10   On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The FA from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. The Club shall, on request, make a copy of the Conveyance available to the FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian an EGM shall be convened as soon as possible to appoint another Custodian entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

 

11.11   A Finance Policy as produced by the Treasurer shall be in place at all times and signed by appointed Managers at the start of each football session.  Such signed copies to be retained by the Treasurer with the Club Accounts.

 

 

    12          Dissolution

 

12.1       A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

 

12.2       The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

 

12.3       Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another Club, a Competition, DCFA, DYFL or The FA for use by them for related community sports.

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